Garden Club of Cape Coral
GARDEN CLUB of CAPE CORAL BYLAWS
ARTICLE I - NAME
ARTICLE II - OBJECTIVES
The objectives of this Club shall be:
1. to educate in horticulture, native plants, organic gardening, landscape design, flower arranging, environmental concerns and conservation.
2. to promote civic beautification and work with youth in environmental awareness.
3. to promote the goals of National Garden Clubs, Inc. and the Florida Federation of Garden Clubs, Inc.; and
4. to promote friendship among fellow gardeners.
ARTICLE III – MEMBERSHIP
A. An Active Participating member is one who participates actively in and promotes the objectives of the Club. Each member is expected to have regular attendance at meetings and serve on one or more committees during the fiscal year.
B. A Sustaining member is not required to take part in the Club's activities unless they so desire. They may not hold office or be a chairperson of a Standing Committee. No person shall be admitted initially to the Club as a sustaining member. A member wishing to change to Sustaining Membership shall submit an annual written request for consideration to the Board. Such change will be considered only after 10 years of regular membership and each case shall be judged on its merits.
C. A Patron member is any individual or business who is desirous of providing additional financial support to the Club. A Patron member is not required to take part in the Club's activities unless so desired. A Patron member is not eligible to hold elective office.
D. An Honorary member is any individual who:
(1) has been a member of the club for 15 consecutive years.
(2) is qualified to receive special recognition for outstanding achievement because of service on the Board or committee participation, club involvement and the pursuit of garden club objectives.
An Honorary Member is eligible to vote and hold office and is not expected to pay dues. Honorary membership is bestowed by a two-thirds (2/3) vote of the membership. Only the Executive Board officers may recommend the award of honorary membership. A member may not request honorary membership for themselves. The candidate for Honorary membership should be advised of the nomination to see if they want to accept or if they would prefer to remain an Active member.Section 2. Membership in this Club is open to anyone interested in participating in the many areas of garden club objectives. The number of Active Participating members shall not be limited until such a time as ordered by the Board of Directors.
Section 3. Membership in this Club is terminated when a written resignation is presented to the Board of Directors by the Membership Chairperson. Failure to pay dues by June 1st will terminate membership.
Section 4. Guests must register upon arrival at a meeting. A non-member may be a guest no more than two times in one year.
ARTICLE IV - OFFICERS
Section 2. There shall be a Nominating Committee of five members, three appointed by the Board and two elected by the membership at the February meeting. The President and President Elect (First Vice President) may not serve on this committee. It shall be the duty of this committee to nominate candidates for the offices to be filled at the April meeting. The Nominating Committee shall report at the March meeting. At the April meeting, the slate will be presented again and nominations from the floor shall be permitted; followed by the election.
Section 3. The officers shall be elected by ballot to serve for two years or until their successors are elected and their term of office shall begin at the close of the May meeting following the election. If there is only one nominee for an office, the vote may be by voice.
Section 4. Officers shall be elected for a term of two years or until their successors are elected. No officer shall be elected to the same office for more than one two-year term in succession unless extraordinary circumstances prevail, e.g., the Nominating Committee has been unable to identify a willing successor. Term of office shall begin on June 1st and end May 31st two years later.
ARTICLE V - MEETINGS
Section 2. A special meeting of the Club may be called by the President. Special meetings shall also be called promptly by the President upon written request of twenty (20) members.
Section 3. The Annual Meeting shall be held in May of each year and shall be for the purpose of presenting reports of Officers and Committee Chairpersons and for the installation of officers and such other business as may come before the meeting.
Section 4. Twenty (20) members with voting rights including three (3) officers shall constitute a quorum at any general meeting.
Section 5. The Budget is to be prepared by the Finance Committee appointed by the President after the close of the fiscal year which is July 1 to June 30. The Committee shall include the Treasurer, the Assistant Treasurer and the President. The Budget shall then be presented to the Board of Directors for approval and then to the Membership for adoption at the October meeting. Items not specified in the Budget shall be discussed at a regular Board meeting and the expenditure voted on and recorded in the Minutes. Urgent expenditure may be described and voted on via email circulated to all Board members, the majority vote prevailing.
Section 6. The Treasurer shall present an annual report and books and papers to the Finance Review committee, consisting of one member of the Board and two volunteer club members, after the close of the fiscal year so the reviewed books can be presented to the incoming Treasurer and a report given by the Finance Review committee chair to the Board of Directors
ARTICLE VI - BOARD OF DIRECTORS
Section 2. The management, direction and determination of the general policy of the Club shall be vested in the Board of Directors.
Section 3. Major projects shall be presented as a recommendation by the Board of Directors then approved by a majority vote of the membership at a regular Club meeting before further action is taken by the Board of Directors. Any commitment involving disbursement from Club funds of more than five hundred dollars ($500.00) shall be considered a major project.
Section 4. There shall be a monthly meeting of the Board of Directors. The time and place of the meeting shall be determined by the President.
Section 5. A quorum at any Board of Directors meeting shall be a majority.
Section 6. Each Officer and Chairperson of each committee shall submit a written annual review of duties to the President by June 1st. Each Officer and Chairperson shall turn over to the successor or to the President such books and records as belong to that office upon expiration of the term.
ARTICLE VII - COMMITTEES
Section 2. Special committees may be appointed by the President or the Board of Directors.
Section 3. The quorum of Standing and Special Committee shall be a majority.
Section 4. The President shall be ex-officio, a member of all the committees except the Nominating Committee.
ARTICLE VIII - PARLIAMENTARY AUTHORITY
ARTICLE IX - AMENDMENTS
ARTICLE X - DISSOLUTION
Amended November 1999
Amended January 2001
Amended February 2002
Amended October 2009
Amended February 2016
Amended April 2017
Amended February 2018
Amended November 2019